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DEPARTMENT OF VETERANS AFFAIRS
Network Contracting Office 6 (NCO 6)

Sources Sought 36C24623Q0215

The Government reserves the right to revise the Performance Work Statement and other contract requirements before the release of any associated solicitation. This notice is not a Request for Proposals (RFP). Information provided in this notice is subject to change prior to release of a solicitation.

OVERVIEW

The Department of Veterans Affairs, Network Contracting Office 6 is conducting market research to identify potential sources for mattress cleaning services supporting the W. G. (Bill) Hefner Veterans Affairs Health Care System (SBYVAMC) in Salisbury, North Carolina. No formal solicitation document exists at this time. The government will not reimburse participants for any expenses associated with their response to the notice. See attached draft Performance Work Statement and below scope of work. Forward all questions to the Contracting Officer identified below.

SCOPE OF WORK

The W.G. Bill Hefner Veterans Affairs Medical Center, Salisbury North Carolina (SBYVAMC). Technical requirements of the contractor shall include pickup mattresses from facility on request. Clean mattress and launder therapy pads in Joerns equipment technical center. Perform and document quality control check (QC) after cleaning mattress. Identify and mattresses that require repair. Issue a quote and obtain a purchase order from VA for any repairs not covered by warranty. Repackage clean mattresses in clear plastic bags, store with copy of QC paperwork. Deliver and set up clean mattress on request. Planned service of pickup to be performed during normal business hours from 8:00 am to 4:00 pm Monday thru Friday.

All services conducted in North Carolina must be in compliance with the North Carolina Department of Human Resources, North Carolina Office of Emergency Medical Services standards. All (SBYVAMC) Salisbury required services conducted in North Carolina must be in compliance with the rules and regulations required of firms, corporations, agencies, organizations, or associations providing emergency medical services within the State of North Carolina.

SMALL BUSINESS REQUIREMENTS

For market research purposes, all responses to this notice will be reviewed, regardless of small business/socioeconomic category, including those firms that are identified as large businesses. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB) firms registered in the Vendor Information Pages (VIP) database, in accordance with priorities set by regulation.

NAICS CODE: 561720, Janitorial Services (SBA Size Standard: $16.5 million annual revenue)

PRODUCT OR SERVICE CODE (PSC): S209 Housekeeping Laundry/Dry cleaning

INSTRUCTIONS FOR RESPONDING:

Interested companies can respond, via email, to rongerlar.kelly@va.gov, with the following information:
(1.) Company Point of Contact, including name, title, phone number and email address.
(2.) Company name, DUNS number, small business/socioeconomic status of the company, and address of the applicable office.
(3.) Documentation evidencing certification/licensure to provide ambulance services in the State of North Carolina.
(4.) Accord Certification of Insurance

Additional information may be requested by the Contracting Officer at a later time.

POINT OF CONTACT:

Rongerlar Kelly
Contract Specialist
Services Team 3
Network Contracting Office (NCO) 6
Regional Procurement Office (RPO) East
Veterans Health Administration
U.S. Department of Veterans Affairs
Tel: 757-251-5697
rongerlar.kelly@va.gov

DUE DATE FOR RESPONSES:

This notice will close on Friday December 09, 2022, at 12:00 PM Eastern Time.

CONTRACTOR RESPONSIBILITY

A potential source, for the purposes of this notice, is considered to be any company meeting the following requirements. Some of the below requirements may be modified prior to release of any solicitation.

1. The potential source does not merely subcontract the ambulance services and acts solely as prime contractor to provide all services directly to its customers and/or the Veterans Health Administration. The potential source holds all licenses/certifications and insurance required by the State of North Carolina. The potential source directly owns and controls all equipment, facilities, management, financial means, and other items necessary to directly perform the required services.

2. The potential source is registered in the System for Award Management (SAM) database at https://www.sam.gov, as whichever entity/office that would receive award in the event of a solicitation.

3. The potential source is registered in the Vendor Information Pages (VIP) database at http://www.va.gov/osdbu, if applicable. (This is only applicable to firms meeting Small Business Administration (SBA) and VA requirements for Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) programs.)

4. The potential source has completed submission of the current cycle, for calendar year 2017, VETS-4212 Report at http://www.dol.gov/vets/programs/fcp/main.htm (Only applicable where the potential source has held federal contracts in the amount of $150,000.00 or more, performed during the current cycle).

5. The potential source has favorable (satisfactory) past performance information for federal contracts, as documented in Government databases, including the Federal Awardee Performance and Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS), where applicable. Where performance ratings less than satisfactory have been identified, the circumstances of those ratings may be requested during discussions, or the offeror may be eliminated from the competition.

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