The University of North Carolina at Chapel Hill (hereafter referred to as the University) seeks proposals from qualified firms to plan an upcoming move of the University's special collections currently residing in Wilson Library in support of the upcoming Infrastructure Upgrade project. The move planning will consist of both identifying parts of the special collection that will be temporarily as well as permanently stored off site. The selected firm, at the direction of the UNC Facilities PM, will coordinate with the design team - led by Hanbury Architects - the University, Wilson Library, and other stakeholders in the development of this plan and the requirements of moving the special collections, including doing inventory of the collection, identifying off site storage, scheduling, identifying routes from within the stacks to the loading dock, requirements and parameters of the means and methods of the move, as well as other variables identified throughout the planning process. This process will be completed with the selected firm compiling a set of bid documents that the University will use to ultimately select the firm who will execute the move through the UNC Procurement Services office via RFP submission. This set of bid documents will likely include narratives, processes and procedures, diagrams, photos, etc. necessary to effectively communicate the plan and intent of the move. Additionally, the move planner will need to account for additional items and areas in this effort. This includes, but will not be limited to, general building furniture as well as the Conservation Lab, and Digital Production Center - both of which have specialized equipment. It will be the move planner's responsibility to fully understand and communicate the requirements of this special equipment when moving and storing and communicating that clearly and explicitly in the bid documents. Wilson Library is a 317,529 GSF building originally constructed in 1929, with subsequent additions in 1953 and 1977. The stacks occupy 10 floors of 7-foot-tall ceiling spaces with overhead lighting, ducts, and sprinkler systems. The University has been working with the North Carolina Department of Insurance on a coordinated plan to bring the Wilson Library into compliance with the current edition of the building code. The approved upgrades are to provide code compliant egress for the entire building and new mechanical systems within portions of the original 1929 stacks and the stacks of the 1953 addition. The schedule of the Infrastructure Upgrade project has construction targeted to start in mid-2025 and completed by late 2026. The special collections will need to be moved out before construction starts - exact timing will be established during the move planning effort. There was an Advanced Planning Report completed in March of 2023 detailing all potential scope of the project and will be used as the basis of design for the Infrastructure Upgrade project. Included in that effort was a programming planning study done that will be referenced for future uses and visioning of Wilson Library and shall be a factor in determinations made in this move planning effort.

Electronic submissions only to: Quade T Gallagher, UNC-Chapel Hill Facilities, Planning, & Design quadeg@unc.edu