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DEPARTMENT OF VETERANS AFFAIRS
Network Contracting Office 6 (NCO 6)

Sources Sought 36C24624Q0322

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, the Government reserves the right to revise the Performance Work Statement and other contract requirements, before the release of any associated solicitation. This notice is not a Request for Proposals (RFP). Information provided in this notice is subject to change prior to release of a solicitation.

OVERVIEW

The Department of Veterans Affairs, Network Contracting Office 6 is conducting market research to identify potential sources for medical coding services supporting the Salisbury Veterans Affairs Health Care System (SVAHCS) in Salisbury, North Carolina and surrounding locations. See attached draft Performance Work Statement and below scope of work. Forward all questions to the Contracting Officer identified below.

SCOPE OF WORK

The W.G. (Bill) Hefner VA Medical Center and Salisbury VA Health Care System (VAHCS) currently captures and stores information including diagnoses, treatment, and healthcare providers for all inpatient and outpatient care using the VHA Coding Guidelines and industry standard International Classification of Diseases Clinical Modification, 10th Edition, Current Procedural Terminology, and Healthcare Common Procedure Coding System provided to patients treated at a Veterans Health Administration healthcare facility, and for patients treated at other healthcare facilities at Veterans Affairs expense. The W.G. (Bill) Hefner VA Medical Center is located in Salisbury, North Carolina. The Salisbury VA Health Care System requires the services of an off-site medical coding services company to support the facility in accordance with the stated guidelines.

SMALL BUSINESS REQUIREMENTS

For market research purposes, all responses to this notice will be reviewed, regardless of small business/socioeconomic category, including those firms that are identified as large businesses. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for Service Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB) firms registered in the Vendor Information Pages (VIP) database, in accordance with priorities set by regulation.

NAICS CODE: 541519, Other Computer Related Services ($30m annual revenue)

PRODUCT OR SERVICE CODE (PSC): Q601, Medical Coding & Auditing

INSTRUCTIONS FOR RESPONDING:

Interested companies can respond, via email, to daniel.spaulding@va.gov, with the following information:

(1.) Company Point of Contact, including name, title, phone number and email address.
(2.) Company name, SAM.gov UEI number, small business/socioeconomic status of the company, and address of the applicable office.
(3.) Three examples of relevant past performance in providing medical coding services.

Additional information may be requested by the Contracting Officer at a later time.

POINT OF CONTACT:

Daniel Spaulding
Contracting Officer
Services Team 3
Network Contracting Office (NCO) 6
Regional Procurement Office (RPO) East
Veterans Health Administration
U.S. Department of Veterans Affairs
daniel.spaulding@va.gov

DUE DATE FOR RESPONSES:

This notice will close on Wednesday, January 10, 2024, at 05:30PM Eastern Time.

CONTRACTOR RESPONSIBILITY

A potential source, for the purposes of this notice, is considered to be any company meeting the following requirements. Some of the below requirements may be modified prior to release of any solicitation.

1. The potential source does not merely subcontract the medical coding services and acts solely as prime contractor to provide all services directly to its customers and/or the Veterans Health Administration. The potential source holds all licenses/certifications and insurance required to provide medical coding services to the State of North Carolina. The potential source directly owns and controls all equipment, facilities, management, financial means, and other items necessary to directly perform the required services.

2. The potential source is registered in the System for Award Management (SAM) database at https://www.sam.gov, as whichever entity/office that would receive award in the event of a solicitation.

3. The potential source is registered in the Small Business Administration s Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov/, if applicable. (This is only applicable to firms meeting Small Business Administration (SBA) and VA requirements for Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) programs.)

4. The potential source has completed submission of the current cycle, for calendar year 2017, VETS-4212 Report at http://www.dol.gov/vets/programs/fcp/main.htm (Only applicable where the potential source has held federal contracts in the amount of $150,000.00 or more, performed during the current cycle).

5. The potential source has favorable (satisfactory) past performance information for federal contracts, as documented in Government databases, including the Contractor Performance Assessment Reporting System (CPARS), where applicable.

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